Position title: Administrative Officer

Line Manager

Coordination Center of INCIPIT (key reference roles: Administrative Project Manager)

Principal Accountabilities

To provide  support to the general activities handled by the INCiPiT Coordinating Center Team, in terms of:

• Financial support and tracking (such as but not limited to: invoicing, finalization of Work Orders, ad hoc contracts, tracking of the administrative activities of the NHs involved in the c4c project/studies)
• Support to the periodical communications with legal and accounting consultants
• Tracking of the agendas of pre-defined meetings/commitments and organization of ad hoc meetings, as per specific Team involvement
• Preparing documentation (e.g. PowerPoint materials) and writing the minutes for different types of meetings
• Distribution of materials to Operative Teams, Study Teams and or Scientific Teams
• Support the activities of INCiPiT, including Working Groups, as requested
• Support the interactions with local INCiPiT referees, also to retrieve specific information.
• Administrative and finance databases management and updating
• Office supply management
• Maintenance of Consortium’s files

Professional Background and Experience

• University Degree
• Minimum of two (II) years of administrative experience (or equivalent training)
• Preferred: experience in science/health-related organisations

Technical Competencies

• Knowledge of accounting and invoicing systems and processes
• Very good Knowledge of the main Office software (Word, Excel, Power Point, etc.)
• Capability to get quick familiarity with CTMSes and databases research dedicated
• Desirable: Experience in the fields of scientific research and clinical trial management

General Competencies

• Professional  Knowledge of English, both spoken and written
• Very good organizational skills, ability to manage multiple tasks and meticulous attention to detail
• Very good time management skills
• Very good communication skills
• Advanced ability and attitude on team working ad in particular good capability to work in a matrix environment

Salary

To be discussed during the interview. Benchmarking with the present position as defined in academic organizations is proposed.